Top 10 Best Student Housing Management Software

Student housing keeps growing fast, and schools now handle more students, more buildings, and more daily requests than ever. Many universities, landlords, and property managers now look for student housing management software that can reduce stress, simplify tasks, and improve the living experience for students. A smart system can transform the entire housing process, from assigning rooms to managing rent and maintenance. Platuni stands out in this space, offering modern solutions that help students feel at home and help managers stay organized with less effort.

Students, parents, and housing teams usually face the same problems every year. A few important questions always come up:

• How do we easily assign rooms without confusion?
• How do we track rent payments and maintenance fast?
• How do we improve communication between students and housing staff?
• How do we create a peaceful and safe living environment?

This guide walks you through the best student housing management software, showing what each one offers and how they compare. Platuni gives you a clear advantage with modern tools for roommate matching, digital maintenance tracking, rent management, and simple communication. Every section in this page helps you understand the best options and shows how Platuni brings a fresh and human touch to the student housing experience.

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What Is Student Housing?

Student housing is a type of accommodation designed specifically for students who need a place to live while attending school, college, or university. These living spaces help students stay close to campus, focus on their studies, and enjoy a comfortable and safe environment. Student housing can include;

• Dormitories
• Shared apartments
• Hostels
• Private off-campus units, and co-living spaces where students live with one or more roommates.

Student housing usually comes with helpful features that support student life. Many properties offer furnished rooms, study areas, Wi-Fi, shared kitchens, laundry rooms, and maintenance support. Some even have community events and social spaces that help students connect with others. The main goal is to help students live easily so they can succeed academically and personally.

Platuni makes student housing even better with tools that help students find the right roommates, manage their living spaces, communicate smoothly, and stay organized. Students get a stress-free home, and property managers get a simple system that handles daily tasks without confusion.

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What Do Student Housing Management Software Do?

Student housing management software helps universities, landlords, and property managers run student accommodations smoothly. It automates daily tasks, reduces confusion, and makes living easier for students. These tools handle everything from finding roommates to paying rent and reporting maintenance issues, all in one platform.

Key functions of student housing management software include:

• Room assignments and roommate matching: Helps students find compatible roommates and ensures rooms are assigned efficiently.
• Rent tracking and payment management: Allows students to pay rent online, split bills, and sends reminders to avoid missed payments.
• Maintenance requests and management: Students can report problems, and managers can track and resolve issues faster.
• Communication tools: Keeps students, landlords, and managers connected through messages, announcements, and notifications.
• Reporting and analytics: Provides housing teams with data about occupancy, payments, and maintenance trends to improve decision-making.

Platuni takes student housing management further by combining all these features in one human-focused platform. It ensures students feel safe and supported while housing teams save time, reduce errors, and manage properties efficiently. Platuni makes shared living, rental tracking, and roommate communication simple, helping everyone enjoy a better experience.

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Top Features to Look for in Student Housing Management Software

#1. Roommate Matching & Profile Compatibility

Good software should help students find compatible roommates, not just random people. Matching based on personality, values, habits, and lifestyle reduces conflict and improves satisfaction. Platuni’s system uses values‑based matching so roommates feel more like friends and less like strangers.

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#2. Online Applications & Room Assignment

A modern system lets students submit their housing applications online. Then housing staff can assign rooms automatically or manually, based on preferences and availability. This feature saves time, cuts paperwork, and ensures fairness. Platuni supports digital applications and gives administrators a clear dashboard for assigning rooms.

#3. Digital Lease Management

Managing leases in a housing operation is hard without tools. Software should let managers create, send, and store lease agreements electronically. This makes lease renewals and compliance easier. Platuni keeps all lease documents in one place and can alert both students and managers when leases are about to expire.

#4. Online Rent Payment & Bill Splitting

Paying rent and splitting utilities can be stressful. The right software should let students pay rent through the system, split shared bills, and send reminders. Platuni tracks rent payments, helps roommates split bills, and sends automatic reminders for due dates, making financial life more transparent and fair.

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#5. Maintenance Request System

When something breaks, like plumbing or Wi-Fi, students should be able to submit maintenance requests easily. Good software offers a portal for reporting, tracking, and resolving maintenance issues. Platuni’s maintenance feature allows students to log issues, and managers to assign tasks, track progress, and close tickets once fixed.

#6. Communication Tools & Notifications

Clear communication matters a lot. The software should support in-app messaging, announcements, and notifications for important events (room changes, rent due, maintenance updates). Platuni’s messaging system ensures students and managers stay connected, and reduces misunderstandings.

#7. Task / Chore Management

Sharing a living space means shared responsibilities. Task or chore management features help roommates assign and track housework, cleanups, and shared duties. Platuni includes a chore manager that lets households assign tasks, set deadlines, and check off finished jobs, which helps keep the house organized.

#8. Reporting & Analytics

Housing managers need insight into how their housing is performing. Reports on occupancy, rent collection, maintenance trends, and application rates help make smart decisions. Platuni offers analytics dashboards that provide real-time data, helping both property managers and institutions optimize operations.

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#9. Mobile Access / App Support

Many students prefer managing things from their phones. A housing system should have mobile‑friendly access or a dedicated app so students can pay, message, and request maintenance on the go. Platuni is available on mobile, students and managers can interact directly from their phones.

#10. Security, Privacy & Compliance

Housing management involves sensitive data: personal information, payment details, and lease documents. Software needs strong data protection, role-based access, and compliance with local housing laws. Platuni verifies IDs, secures data, and keeps records safely so both students and managers feel secure.

#11. Community & Social Features

A housing tool that supports more than transactions encourages community. Features like shared calendars, event boards, and roommate profiles help build connection. Platuni fosters a sense of belonging by integrating community‑building tools that let students and roommates create a friendly, engaged living environment.

These features help students live happier, safer, and more connected. For housing teams, they save time, reduce errors, and make operations smoother. When you choose a student housing management software, make sure it includes these core tools, and if you want a solution built around people, Platuni is made exactly for that.

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Top 10 Best Student Housing Management Software

#1. Platuni

Platuni

Platuni is a modern student housing management software built to make life easier for students and housing managers. It matches roommates using values and lifestyle preferences, so shared flats stay calm and fair. The system also tracks rent, splits bills automatically, and sends reminders for lease dates and maintenance. Housing teams get a simple dashboard to manage applications, assign rooms, and handle repair requests without phone tag. Platuni focuses on humans first, which helps students feel safe and managers reduce work. For campuses and private landlords who want a friendly but powerful tool, Platuni gives fast results and real peace of mind.

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#2. StarRez

StarRez

StarRez is a strong student housing management software often used by colleges and universities. It helps run applications, room assignments, and billing all in one place. Housing staff can generate reports, plan residence moves, and manage waitlists with less paperwork. Students can apply online and see their housing status, which cuts down confusion. StarRez works well for big housing programs that need detailed rules and many custom options.

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#3. Entrata Student

Entrata

Entrata Student is a popular student housing management software for both campus and private student housing. The platform handles leasing, payments, and marketing tools so managers can fill rooms faster. Maintenance tickets go straight to staff phones, which speeds up repairs and keeps students happy. Entrata also supports online payments and clear financial reports, making rent collection easier. Teams using Entrata spend less time on routine tasks and more time helping residents.

#4. RealPage Student Housing

Real Page

RealPage Student Housing offers a full set of tools as student housing management software for larger student communities. It covers leasing, revenue management, reporting, and resident services in one place. Managers can track occupancy trends, set rental rates, and run promotions with data support. Students get easy rent payment options and fast help for maintenance. RealPage aims to boost income while improving service, which helps property owners and residents at the same time.

#5. ResLife Portal

Reslife Portal

ResLife Portal is flexible student housing management software that focuses on residential life and student engagement. The system supports applications, room selection, and check-ins, and it helps staff run orientation tasks and events. Students can use the portal to find roommates and see housing rules, which reduces mismatches and conflicts. Housing teams use ResLife Portal to collect important records and streamline daily work. Institutions that want stronger student support and simple housing workflows find this tool helpful.

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#6. RentCafe Student Housing

Rentcafe

RentCafe Student Housing is a visually friendly student housing management software designed to make renting and managing housing simple. Students can apply online, pay rent, and track maintenance requests easily. Property managers can post available rooms, automate rent collection, and keep track of tenants in real time. The platform also provides reporting tools that help housing teams make smart decisions and improve occupancy rates. RentCafe works well for managers who want a modern, easy-to-navigate system for students and staff alike.

#7. AppFolio Property Manager

Appfolio

AppFolio Property Manager is a versatile student housing management software used in many sectors, including student housing. It automates tasks like rent collection, lease tracking, and maintenance scheduling. Students can submit maintenance requests, pay rent online, and communicate directly with management. Housing teams save time with AppFolio’s dashboards and automated reminders. It suits small or large properties that need reliable software to streamline operations and keep students happy.

#8. Housing.Cloud

Housing Cloud

Housing.Cloud is an innovative student housing management software that focuses on helping educational institutions manage accommodation efficiently. It supports student applications, room allocation, and housing records digitally. Students can check their housing status, submit requests, and connect with roommates. Administrators benefit from automated reporting and a clear overview of occupancy and maintenance. Housing.Cloud reduces paperwork and makes managing student housing easier and faster.

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#9. Roompact

Roompact

Roompact is a student housing management software focused on student engagement and community building. The platform helps residential life teams manage applications, room assignments, and events. Students can connect, track their responsibilities, and communicate with their roommates and housing staff. Roompact also provides data and reports to help staff improve the living experience. Institutions using Roompact create more connected, harmonious, and organized student communities.

#10. Innago

Innago

Innago is a simple yet effective student housing management software suitable for small landlords and student housing managers. It handles rent collection, online applications, lease agreements, and maintenance requests in one platform. Students can pay rent online and communicate with landlords easily. Innago reduces errors and ensures both students and managers stay organized. Its simplicity makes it a great choice for smaller housing operations that want an easy, practical solution.

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How to Choose the Right Student Housing Management Software Tool

Finding the right student housing management software can feel overwhelming. Many options promise features, but not all deliver real value. Choosing the wrong software can waste time, confuse students, and increase administrative stress. Platuni is designed to solve these problems, offering a full suite of tools that simplify housing management while keeping students happy.

#1. Ask the Right Questions First

Before deciding on any software, think about what your housing program truly needs. Questions to ask include:

• Do I need help matching compatible roommates?
• How do I want to track rent, payments, and bills?
• Can maintenance requests and repairs be managed efficiently?
• Is mobile access for students important?
• Does the software provide clear reporting for managers?

Answering these questions helps you focus on tools that truly solve problems. Platuni excels in all these areas, making it easier to manage properties, communicate with students, and ensure everyone feels supported.

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#2. Look for Features That Truly Matter

The best student housing management software includes features that improve daily life for students and staff. Key areas to consider:

• Roommate matching and compatibility – Platuni pairs students based on lifestyle and values, reducing conflicts.
• Rent and bill management – Automates payments and sends reminders to keep finances clear.
• Maintenance tracking – Students submit requests; managers assign tasks and track completion in real time.
• Communication tools – Messaging, announcements, and notifications keep everyone informed.
• Reporting and analytics – Dashboards show occupancy, payments, and trends to make smarter decisions.

Platuni combines all these tools in a single, easy-to-use platform. Whether managing one property or hundreds of student units, Platuni saves time, reduces errors, and keeps both students and managers satisfied.

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#3. Test, Compare, and Go with Confidence

When choosing software, consider user experience, security, scalability, and support. Ask for demos, trial access, or case studies to see how each solution works in real life. Platuni provides a human-focused approach, ensuring smooth operations and happier residents. Choosing Platuni is choosing a tool that works for both your housing team and the students you serve.

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Frequently Asked Questions About Student Housing Management Software

How does student housing management software help students?

It makes life easier for students by simplifying rent payments, matching compatible roommates, allowing maintenance requests online, and providing clear communication channels. Platuni ensures students can manage everything from their phone or computer, creating a smooth and organized living experience.

Can landlords and property managers benefit from it?

Absolutely. Student housing management software helps landlords and managers save time, reduce errors, and stay organized. With features like online rent tracking, maintenance requests, reporting, and analytics, Platuni makes managing multiple properties simple and efficient.

Is Platuni suitable for all types of student housing?

Yes. Platuni works for single-family units, multi-family buildings, university dorms, and co-living arrangements. Its flexibility makes it one of the best student housing management software options for both small landlords and large institutions.

Can students pay rent online through the software?

Yes. Most modern student housing management software supports online payments and bill splitting. Platuni allows students to pay rent securely, split bills with roommates, and receive automatic payment reminders.

Does student housing management software help with roommate matching?

Yes. Many platforms, including Platuni, offer roommate compatibility tools that match students based on values, lifestyle, and habits. This reduces conflicts and helps create harmonious living environments.