New York Landlord Compliance
Everything you're responsible for as a landlord in New York
Rent control, just-cause eviction, deposits, entry, repairs and recordkeeping, written for people who own or manage a few units, checked against the official sources, and kept current when the rules move.
Jurisdiction
key details
Rent cap · Detail
Rent-stabilized units follow local guideline boards: NYC RGB Order 58 sets 0% for 1- and 2-year leases from 1 Oct 2026. Good Cause areas: increase above lesser of 10% or 5%+CPI (NYC 8.38% for 2026) is presumptively unreasonable, not a hard cap.
Deposit cap · Detail
No deposit or advance may exceed one month's rent (excludes seasonal units, owner-occupied co-ops and rent-controlled units under the city rent and rehabilitation law).
Rent increase notice · Detail
For increases of 5% or more (or non-renewal): 30 days' notice if occupancy <1 yr, 60 days if 1-2 yrs or lease ≥1 yr, 90 days if >2 yrs or lease ≥2 yrs. Stabilized units follow RGB orders/renewal rules.
City rules · Detail
ETPA lets any city, town or village declare a housing emergency (vacancy ≤5%) and adopt rent stabilization: NYC, Westchester/Nassau/Rockland municipalities, Kingston, Newburgh, Poughkeepsie. Good Cause opt-in by local law (RPL § 213): 18 places.
Just cause · Detail
Good Cause Eviction (RPL art. 6-A) requires a listed ground to non-renew/evict in NYC and 18 opted-in municipalities (Albany, Kingston, Ithaca, Poughkeepsie, Rochester...). Exempt: landlords ≤10 units, post-2009 builds 30 yrs, rent >245% FMR.
Return deadline · Detail
Within 14 days after the tenant vacates, landlord must return the deposit with an itemized statement of deductions; failure forfeits the right to retain any part. Trigger is move-out.
Nonpayment notice · Detail
Written rent demand giving at least 14 days to pay or surrender before a nonpayment summary proceeding; separately, landlord must mail a certified late notice if rent is unreceived 5 days after due date (RPL § 235-e(d)).
What are you trying to do?
Start from the task. Each route gathers the guides, checklists and forms that apply to it in New York.
Essential local guides
If you're new to owning here, these five cover most of what will come up in your first year.
View All GuidesRenting in an HOA, Condo, or Co-op in New York City: What Move-In Rules Can the Board Require?
The lease is signed, the board has approved the tenant, and the movers are booked for Saturday. Then the building rejects the reservation because no one filed a certificate of insurance, and the move gets pushed a full week. Once approval clears in a co-op or condo, a separate layer of building-specific logistics still has to happen before a tenant actually moves in, and it's rarely covered anywhere close to well enough in a standard lease.
Guide
When a Tenant Breaks HOA, Condo, or Co-op Rules in New York City, Is the Landlord Responsible?
A tenant blasts music past midnight, a neighbor complains three times, and the board's letter arrives addressed not to the tenant but to the owner. That's not a mistake. In both co-ops and condos, the association's relationship is with the owner or shareholder, not the person actually living in the unit, and that single fact decides who answers for a tenant's conduct, who gets fined, and who ends up in front of a judge if it escalates.
Guide
Can a New York City HOA, Condo, or Co-op Restrict Long-Term Rentals?
An owner lists a Manhattan co-op for rent, signs a tenant, and only then learns the board caps subletting at two years out of every seven and this owner already used up the window three years ago. A condo owner down the block hits no such wall at all. Both buildings look identical from the street. The rules that actually govern whether a unit can be rented come from the building's own structure and its private governing documents, not from one citywide ordinance, and that distinction is where most landlords get tripped up.
Guide
Can a New York City HOA, Condo, or Co-op Approve or Reject Your Tenant?
A landlord finds a qualified tenant, signs a lease, and submits the paperwork to the building expecting a formality. In a co-op, that submission can still be denied on grounds the board never has to explain. In a condo down the same block, the board can slow the process down with paperwork but generally cannot reject the tenant at all. Both landlords are one call away from finding out which building they actually own into, and since 1 January 2025 a citywide law limits what either board can ask about a tenant's past before that decision gets made.
Guide
New York Good Cause Eviction Rent Standard 2026: How the 8.38% and 8.15% Thresholds Work
A New York landlord relying on last year's Good Cause Eviction rent-increase benchmark is now working off an outdated number. DHCR's May 4, 2026 notice reset the "reasonable rent increase" standard tenants and courts use to evaluate a rent hike, dropping it from last year's 8.79% to 8.38% in the NYC area and 8.15% upstate.
Guide
Recent changes
Only substantive changes, not copy edits.
18 Aug 2024
Good Cause Eviction notices become part of leasing
Covered New York tenancies receive good-cause protections, and required notices identify whether a unit is covered or exempt.
Full New York collection
Filter by what you're doing or by the kind of resource you need.
| Resource | Type | Task | Reviewed |
|---|---|---|---|
New York Good Cause Eviction 2026: 18 Localities Beyond NYC Have Now Opted In A New York landlord who checked whether Good Cause Eviction reached their property a year ago needs to check again. DHCR's May 4, 2026 notice lists 18 localities beyond New York City that have now opted into the law, up from 13 as of February 2025, and that expanded list changes who counts as covered almost everywhere in the Hudson Valley and upstate. | Guides | End a tenancy | Oct 4, 2026 |
NYC Occupied-building Work: Permits, Harassment and Tenant Protection A landlord schedules a boiler replacement, pulls the DOB permit, and assumes the paperwork is done. Then a contractor asks whether the Tenant Protection Plan is filed, a separate requirement the landlord had never heard of, one that applies to nearly any construction work in an occupied residential building regardless of size. This guide maps the gap between the permit and everything else New York City actually requires: tenant protection filings, harassment exposure under the Administrative Code, and the different consent tracks for Individual Apartment Improvements versus Major Capital Improvements, so a project doesn't stall, or turn into a harassment claim nobody saw coming. | Guides | End a tenancy | Sep 25, 2026 |
Late or unpaid rent in New York City: what should landlords do first? A landlord pulls up the ledger on the fifth of the month, sees a balance outstanding, and drafts a 14-day rent demand that afternoon, adding a $75 late fee because the lease says so. Two problems are already baked into that draft: the fee exceeds what New York actually permits, and the balance hasn't been checked against what the tenant believes they paid. This guide walks through reconciling the ledger first, New York's actual late-fee cap, the written 14-day demand requirement with its 2024 Good Cause disclosure addition, and why self-help carries real criminal exposure regardless of what's owed. | Guides | End a tenancy | Sep 25, 2026 |
NYC Sublease Agreement Template and Rules Master NYC's complex subletting rules. Learn how to secure landlord approval under RPL § 226-b, cap rent properly, and draft a protective contract. | Guides | End a tenancy | Jun 19, 2026 |
New York Eviction Laws: Process & Timeline in 2026 Navigate New York’s 2026 eviction laws, including "Good Cause" rules, 14-day rent demands, and the court process to protect your rights as a landlord. | Guides | End a tenancy | Apr 10, 2026 |
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From reading to managing
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What you read about
Rent increase dates and notice
In Platuni
Obligation tracking with reminders
What you read about
Move-in and move-out photos
In Platuni
Records kept per unit, per tenancy
What you read about
Repair requests and responses
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Maintenance log with timestamps
What you read about
Everything a hearing could ask for
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